How to Use Email Invites in BuddyBoss

Introduction

The Email Invites feature in BuddyBoss allows community members to send invitations to non-members, encouraging them to join the network. This feature can help grow your community, expand membership, or create a private, invite-only network. 

Tutorial Video

Activating the Email Invites Component

Enable Email Invites

1. Go to your WordPress dashboard.
2. Navigate to BuddyBoss > Components.
3. Locate the Email Invites component and enable it.

Configure Email Invites Settings

1. Go to BuddyBoss > Settings > Invites.
2. You will see options for configuring Email Subject and Email Content. Enable it.
3. Click Save Settings to apply your changes.

Sending Email Invites

Access the Invite Feature:

1. Go to your profile on the frontend of your BuddyBoss community.
2. Navigate to Email Invites > Send Invites.

Enter Invite Details

1. Add the name and email of the person you want to invite.

Send the Invitation

1. Click Send Invites to send the email invitations.

2. The invited person will receive an email with a link to join the network.
3. Clicking the link allows them to register and join your community.

Managing Invites as an Admin

View Sent Invites

1. Go to BuddyBoss > Invites in the backend.
2. You will see a list of all sent invites, including:
   • Sender’s name
   • Recipient’s email
   • Date of the invitation
   • Status of the invite (Pending, Accepted, or Revoked)

Manage Invitation Status

1. Click Revoke to cancel an invitation. The invite link will no longer be valid.
2. If the invitee registers using the link, the status will automatically update to Accepted.
3. Both the sender and the admin can revoke invitations.

Customizing Email Invites

Allow Members to Customize Email Content

1. Go to BuddyBoss > Settings > Invites.
2. Enable Allow members to customize the subject and Allow members to customize the content if you want users to personalize their invitation messages.

3. If these options are disabled, users can only send the default invite message.
4. Click Save Settings to confirm your choices.

Using Email Invites with Profile Types

Enable Profile Types for Invites

1. Go to BuddyBoss > Settings > Invites.
2. Enable Allow members to select profile type of invitee.

3. Click Save Settings.

Restrict Invites by Profile Type

1. Go to BuddyBoss > Settings > Invites.
2. Enable Only allow the selected profile types to send invites.
3. Select the specific profile types that can send invites (e.g., Teachers but not Students).
4. Click Save Settings.

Troubleshooting and FAQs

Q: Why don’t I see the option to send invites?
A: Ensure the Email Invites component is enabled in BuddyBoss > Components and check that the settings are configured in BuddyBoss > Settings > Invites.

Q: Can invited users still register if registration is turned off?
A: Yes, invited users can register using their unique invite link even if open registration is disabled.

Q: How do I customize the email subject and content?
A: Enable the options under BuddyBoss > Settings > Invites to allow users to personalize the subject and content of the invitation email.

Q: Can I restrict who sends invites?
A: Yes, you can limit invitations to specific profile types by enabling Only allow the selected profile types to send invites in BuddyBoss > Settings > Invites.