How to Configure Component Emails in BuddyBoss

Registration Emails

Registration Emails Purpose
Notifies users about account creation, activation, password reset, and other registration-related actions.

How to Configure Registration Emails:

1. Access Registration Emails:
   1. Navigate to your Dashboard.
   2. Go to BuddyBoss > Emails.
   3. Locate the email types under Registration Emails: New User Registration, Account Activation, and Password Reset.
2. Customize Email Content:
   1. Click on the email title (e.g., New User Registration) to open the Edit Email screen.
   2. Edit the Subject Line (e.g., “Welcome to [Your Community Name]!”) to be clear and welcoming.
   3. Modify the Email Body using Merge Tags such as {username}, {activation_link}, and {site_name} for personalization.
   4. Include a clear Call to Action (e.g., a link to activate the account or reset the password).
3. Save and Test:
   1. Click Save Changes.
   2. Send a Test Email to ensure the content and links work correctly.

Group Emails

Group Emails Purpose
Keeps members informed about group activities, invitations, and updates.

How to Configure Group Emails:

1. Access Group Emails:
   1. Go to BuddyBoss > Emails.
   2. Look for Group Emails such as Group Invitation, Group Membership Request, and Group Updates.
2. Customize Email Content:
   1. Click on each email title to open the Edit Email screen.
   2. Edit the Subject Line and Email Body, using Merge Tags like {group_name}, {inviter_name}, and {join_link} to provide relevant information.
3. Save and Preview:
   1. Click Save Changes.
   2. Use the Preview Email feature to verify the layout and content.

Forum Emails

Forum Emails Purpose
Notifies members about new forum posts, replies, and mentions.

How to Configure Forum Emails:

1. Access Forum Emails:
   1. Navigate to BuddyBoss > Emails.
   2. Find emails such as New Forum Post Notification, Forum Reply Notification, and Forum Mention Notification.
2. Customize Email Details:
   1. Click on each email to open the Edit Email screen.
   2. Adjust the Subject Line and Email Body.
   3. Use Merge Tags like {forum_name}, {topic_title}, and {reply_link} for enhanced personalization.
3. Save Changes and Test:
   1. Click Save Changes.
   2. Test by performing actions in the forum to trigger the emails.

Activity Emails

Activity Emails Purpose
Informs members about interactions on activity posts (likes, comments, mentions).

How to Configure Activity Emails:

1. Access Activity Emails:
   1. Go to BuddyBoss > Emails.
   2. Locate Activity Emails such as New Comment Notification, Activity Mention Notification, and Post Like Notification.
2. Customize Notification Settings:
   1. Click on each email to open the Edit Email screen.
   2. Edit the Subject Line and Message Content.
   3. Use Merge Tags like {commenter_name}, {post_link}, and {mentioner_name}.
3. Save and Test:
   1. Click Save Changes.
   2. Perform corresponding actions on the frontend to verify email triggers.

Private Messaging Emails

Private Messaging Emails Purpose
Notifies members when they receive private messages or replies.

How to Configure Private Messaging Emails:

1. Access Messaging Emails:
   1. Go to BuddyBoss > Emails.
   2. Find the emails: New Message Notification and Message Reply Notification.
2. Customize Email Content:
   1. Click on each email title to open the Edit Email screen.
   2. Adjust the Subject Line and Email Body.
   3. Use Merge Tags like {sender_name}, {message_excerpt}, and {reply_link} to tailor the content.
3. Save Changes and Test:
   1. Click Save Changes.
   2. Send test messages to ensure notifications are triggered correctly.

Connection Emails

Connection Emails Purpose
Notifies members about connection requests, acceptances, and denials.

How to Configure Connection Emails:

1. Access Connection Emails:
   1. Navigate to BuddyBoss > Emails.
   2. Locate Connection Emails, including New Connection Request, Connection Request Accepted, and Connection Request Denied.
2. Customize Email Details:
   1. Click on each email to open the Edit Email screen.
   2. Edit the Subject Line and Email Body.
   3. Use Merge Tags like {requester_name}, {accept_link}, and {profile_link} to provide relevant details.
3. Save and Preview:
   1. Click Save Changes.
   2. Use Preview Email to review the updated layout.

Invites Emails

Invites Emails Purpose
Notifies non-members about community invitations and provides registration links.

How to Configure Invites Emails:

1. Access Invites Emails:
   1. Go to BuddyBoss > Emails.
   2. Locate emails such as Invitation to Join Community and Invitation Reminder Email.
2. Customize Email Content:
   1. Click on each email title to open the Edit Email screen.
   2. Edit the Subject Line and Email Body.
   3. Include Merge Tags like {inviter_name}, {invite_link}, and {community_name} to personalize the invite.
3. Save Changes and Test:
   1. Click Save Changes.
   2. Send a Test Invite to confirm proper functionality and design.

Troubleshooting & FAQs

Q: Why are email notifications not being sent?
A: Check your WordPress email settings and consider using an SMTP plugin such as WP Mail SMTP to improve deliverability.

Q: Can I disable specific email notifications?
A: Yes, navigate to BuddyBoss > Emails and uncheck the Enable box for any email notification you wish to disable.

Q: How do I change the sender’s name and email address?
A: Go to BuddyBoss > Settings > Emails and update the From Name and From Email Address accordingly.